Artificial intelligence that does real work
We use AI where it genuinely saves time: documents, customer questions and repetitive tasks. We start with one specific, measurable case.
Problems we solve
- Your team spends hours copying data between documents, emails and spreadsheets.
- You have a lot of information (contracts, tenders, invoices) and struggle to find what matters.
- You answer the same customer questions over and over again.
- You chase late payments by hand, and reminders depend on someone remembering.
- You want to use AI but don’t know where to start or what’s realistic.
What’s included
Diagnosis and priorities
We review your processes and pick the use case that can save you the most time.
Prototype with your data
A first working version using your real documents, so you can validate the idea before investing more.
Document analysis
Systems that read contracts, tender documents or invoices, extract the key data and match it against your own information.
Automations
Workflows built with tools such as n8n that handle the repetitive work for you: alerts, reminders and data transfers.
Integration
We connect the solution to what you already use: CRM, ERP, email, spreadsheets or your website.
Privacy and control
We choose providers and settings that suit your data, and keep a record of what the AI does.
How we do it
- One specific case We choose a task and define how we’ll know whether the AI does it well.
- Prototype We test it on your real data and see where it gets things right and where it fails.
- Integration We connect it to your tools and your team starts using it in their daily work.
- Review We measure the time saved and the errors, and fine-tune it before extending it to other tasks.
Related projects
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Artificial intelligence
Framework agreement matching
AI that matches every item on a customer’s list with the catalogue and the cheapest supplier, so quotes can be prepared faster.
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Artificial intelligence
Payment collection automation
Automated workflows that chase overdue invoices, read customers’ replies with AI and alert the team when a person needs to step in.
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Example case Artificial intelligence
AI assistant for a clinic’s customer service
How we would approach an assistant that answers patients’ frequently asked questions and hands over to reception whatever needs a person.
Frequently asked questions
Does my data need to be organised before we start?
No. During the diagnosis we look at what data you have, what state it’s in and what can be done with it from day one.
Does AI make mistakes?
Yes, sometimes. That’s why we measure how often it gets things right before giving it more responsibility, and keep a human check wherever a mistake would be costly.
What happens to my data’s privacy?
We explain which provider processes each piece of data and where, and configure everything to suit your company’s needs.
Which AI do you use?
We work with models from providers such as OpenAI and Anthropic (Claude). We pick the one that best fits each task, its cost and your privacy requirements.
Can you connect it to the tools I already use?
If your tool can connect to others (for example, through an API or data exports), yes. We check this during the diagnosis.
Shall we talk about your project?
Tell us what you need and we will send you a proposal with scope, timeline and budget.
You can also email us at info@brains-dev.com